Summary

We offer a highly motivated team of human resource experts and are looking for reinforcement for a very exciting, challenging task. We want to actively support the development of our corporate culture and expand the quality and continuous improvement of our people processes. Our High-Performance Culture is the focus of our contribution to the support and development of our employees by adding value to the area of people work. As an Office Manager, you will be responsible for your own specialist area, e.g. supporting your location and processes, manage day-to-day duties, perform admin measures and contribute to a healthy work environment. As a successful Office Manager, close, agile interaction with stakeholders within the organisation is of crucial importance.

Duties & responsibilities

• You perform the office management duties. 
• You will coordinate required activities such as materials and services to ensure efficient office operations. 
• You will manage and coordinate external calls, correspondence (e-mail, letters, packages etc.) and records data on special deliveries
• You oversee the maintenance of the office, including security, cleaning, equipment and technical systems.
• You will identify opportunities to improve the office operations and implement efficient processes.
• You will help to manage the budget efficient and identify cost saving opportunities.
• You will be responsible for managing OHS measures to protect our organisation from risk.

Professional & personal qualifications

• You have minimum of 1 year of experience as an office administrator, office assistant or relevant role in the financial industry 
• You apprenticed as an office clerk and / or have a bachelor´s degree in business administration or relevant field
• You have a basic understanding of financial and business reports / metrics
• You can manage administrative projects independently and have valuable experience in facility and OHS management administration
• You can interact well with outside parties and have a high level of prioritisation skills 
• You perform excellent communication and organizational skills
• You have a high level of motivation, commitment and confidentiality and problem-solving skills
• You are a team player with excellent interpersonal skills
• You have a multi-cultural and collaborative mindset, being a self-starter, versatile, inquisitive and detail-oriented personality
• You perform excellent MS Office (Word, Excel, PowerPoint) 
• You are fluent in English and German