Summary

The Corporate Secretary is a professional management role responsible for structuring, coordinating, and quality‑assuring all Executive Board and corporate matters that require interaction with different stakeholders. The role ensures that the Executive Board of Scope Management SE as General Partner of Scope SE & Co. KGaA fulfils its reporting and approval obligations toward the Supervisory Boards, interacts efficiently and professionally with the Supervisory Board & Foundation Affairs function, and maintains clear governance boundaries in a German KGaA structure.

Duties & responsibilities

1. Executive Board Governance & Decision Preparation 

• Organise and facilitate Executive Board meetings, including preparing agendas, recording minutes, and distributing documentation
• Prepare and coordinate board packs, resolutions, and support documentation for the relevant corporate bodies and committees, ensuring timely and accurate distribution and implementation
• Act as the central coordination point for Executive Board matters requiring Supervisory Board approval or information
• Structure, review, and consolidate management proposals, reports, and decision papers, ensuring that submissions are decision-ready, internally aligned, and legally and economically coherent

2. Coordination tasks: Scope SE & Co. KGaA as holding company, Scope Management SE as General Partner, Interface to Supervisory Board & Foundation Affairs 

• Ensure Executive Board compliance with KGaA‑specific approval requirements and reserved matters and safeguard the distinction between management responsibility (Executive Board of Scope Management SE) and oversight requirements (Supervisory Boards of Scope Management SE and Scope SE & Co. KGaA)

• Coordinate the Executive Board’s interaction with relevant stakeholders, including Supervisory Board support, by aligning timelines, responsibilities, expectations, and responses to requests, resolutions, and follow-ups.
• Prepare management input to decision bodies where required (e.g. reporting, strategic alignment)
• Coordinate and facilitate collaboration between the holding company and its subsidiaries, ensuring alignment between corporate strategy and company objectives without impairing regulated independence.

3. Governance Quality & Documentation 

• Maintain and update the companies’ corporate records, including the articles of association and other legal documents
• Monitor legal and regulatory developments, maintain effective corporate governance practices, and ensure compliance with applicable laws, including the Aktiengesetz (German Stock Corporation Act), as well as timely statutory filings with the Commercial Register, Transparency Register, Federal Gazette, and other relevant authorities.
• Work closely with internal stakeholders to identify and mitigate legal and compliance risks. Assist in the development and implementation of policies and procedures
• Ensure Executive Board documentation meets audit, litigation, and regulatory standards
• Maintain high standards of confidentiality, insider information handling, and conflict‑of‑interest awareness
• Contribute to governance effectiveness reviews from an Executive Board perspective

Professional & personal qualifications

Professional Background

• 8+ years of relevant professional experience in senior management support, corporate governance, board support, or other senior corporate functions
• Proven experience working with or for Boards in Germany or comparable jurisdictions
• Demonstrable experience with Executive Board‑level decision-making processes
• Strong understanding of German corporate law (AktG), KGaA-specific structures & decision-making and corporate governance standards
• Experience in regulated or complex organisational environments is an advantage

Skills

• Excellent structuring and synthesis skills for complex management topics and ability to translate complex issues into clear activities
• Ability to operate confidently with Board requirements with clear understanding of governance boundaries and escalation logic
• Strong organisational and project‑management capabilities
• Confident communication skills at board and senior management level
• Ability to work independently, proactively, and under time pressure
• Fluent German and English